Harry Ransom CenterThe University of Texas at Austin

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Welcome to the Harry Ransom Center. In order to provide an environment conducive to research, to preserve the collections, and to ensure ongoing access to them, patrons are expected to respect the rules and regulations concerning use of library materials and property. Please read the two documents below and signify your acceptance of the Center's policies and regulations by clicking on the button at the bottom of this page.

Materials Use Policy

The Harry Ransom Center carefully regulates the use of materials in its collections. Policies governing access, photoduplication, and publication of these materials are established by the Director with the advice of the Center's Public Use Committee and the Office of General Counsel of The University of Texas System. This policy attempts to balance the needs of patrons, the exclusive rights of the copyright holder, and the Center's own rights and responsibilities toward its collections.

Access
Any patron wishing to use the Center's materials is required to complete and sign a Patron Application and give information about the subject, scope, and purpose of the research being undertaken. Patrons working onsite must show current photo identification; letters of reference are not required. We may require users of high school age or younger to be accompanied by an adult. The Ransom Center grants all patrons equal access to its collections, subject to uniformly enforced restrictions placed on materials by deed of gift or purchase stipulation, statutory authority, or by the Ransom Center itself for preservation, processing, or other administrative purposes.

Duplication
Patrons are allowed to take digital photographs of materials for reference purposes only, subject to the stipulations of the Digital Photography Policy. Digital copies may also be ordered, with fees assessed on a cost-recovery basis. The Center will consider requests for duplication of materials on a case-by-case basis. Rush orders are accepted at the Center's discretion and are subject to additional charges. The Center will not duplicate any materials that might be damaged by the duplication process, nor will it duplicate an entire archive. Patrons needing to use large quantities of materials should plan to conduct research onsite since the Center limits the total number of copies it will provide to any one patron for a single project. No materials may be duplicated that have had copying restrictions placed on them by purchase agreement, donors, depositors or by the Ransom Center itself for preservation, processing, or other essential purposes. Generally, the Center provides research copies within the Fair Use and other provisions of U.S. Copyright Law, except for audio and moving-image materials. Copies in any format may not be further reproduced, sold, shared, or given to another person, company, or institution for any purpose without the written permission of the Ransom Center.

Publication
Patrons who wish to use Ransom Center original materials or images from printed material in a publication, performance, or broadcast must secure high-resolution copies from the Center for that purpose and complete and submit the appropriate notification form. In addition to notifying the Ransom Center and (if applicable) paying a use fee, patrons also must obtain any necessary permissions from the copyright holder, which in some instances may be the Ransom Center and The University of Texas at Austin. The Center maintains the online WATCH database identifying some copyright holders, as well as a guide to locating those not listed. Patrons having questions about copyright liability should seek legal counsel.

Independent of any fees that may be assessed by a copyright holder, it is the policy of the Ransom Center to assess a fee for some uses of materials from its collections. Such fees are intended to offset a small part of the Center's costs for processing, preservation, and servicing of its collections. Fees for the use of images are determined by the print run and distribution of the intended publication. The Center also reserves the right to assess a fee to quote from or publish manuscripts when use is deemed to be significant or extensive. Fees for the use of manuscripts are negotiated on a case-by-case basis. A complete copy of any publication (in any medium) that makes use of Ransom Center materials must be given to the Ransom Center for its collections.

PATRONS WILL DEFEND, INDEMNIFY, AND HOLD HARMLESS THE RANSOM CENTER AND THE UNIVERSITY OF TEXAS SYSTEM, ITS BOARD OF REGENTS, THE UNIVERSITY OF TEXAS AT AUSTIN, ITS OFFICERS, EMPLOYEES, AND AGENTS AGAINST ALL CLAIMS, DEMANDS, COSTS, AND EXPENSES INCLUDING ATTORNEYS' FEES INCURRED BY COPYRIGHT INFRINGEMENT OR ANY OTHER LEGAL OR REGULATORY CAUSE OF ACTION ARISING FROM THE USE OF RANSOM CENTER MATERIALS.

2013

Reading and Viewing Room Regulations

1. The Ransom Center Reading and Viewing Room (RVR) is for use by patrons using collection materials. We may require users of high school age to be accompanied by an adult.

2. The Ransom Center does not allow materials to circulate outside the RVR. Patrons are not permitted in stacks areas.

3. Patrons must present a photographic identification card issued by a government agency or educational institution each time they visit the RVR. First-time patrons are required to complete a patron application form and to view a short orientation presentation. Returning patrons may be asked to view the presentation if it has been more than a year since their last visit. Upon registration, patrons will be issued a clearance slip; this slip must be given to the circulation desk attendant in the RVR. Access is on a first-come, first-served basis.

4. To protect Ransom Center materials the following items are not permitted in the RVR. Lockers are provided for personal possessions.

tobacco
food
chewing gum
beverages
electronic scanners
coats
hats
purses
bags
briefcases
backpacks
white paper (unless stamped by receptionist)
white paper notebooks or spirals
folders of any kind
stick-on notes
clipboards
pens or highlighters

5. All handwritten notes must be made in pencil on yellow paper or index cards. Laptop computers removed from their cases are permitted but must be inspected on departure. Patrons may take up to five personal books into the reading room, and an identification slip must be completed for each one.

6. The RVR staff reserves the right to limit users who do not have a specific research project to five folders or items (depending on the collection).

7. Each patron is legally responsible for all items requested through their research account; a permanent electronic record of each transaction is maintained in the system. Materials may not be transferred to another reader. A copy of the call slip must remain with the material at all times. Patrons are allowed to keep a limited number of materials on a desk at one time: seven books, one folder of manuscripts, three boxes of photographs, or one box of other visual materials. Upon request, items may be held on reserve for a limited period.

8. Please observe the instructions (available at each desk) about careful handling of materials set forth in the orientation presentation.

9. Digital reproductions of collections materials may be ordered, and users are allowed to take their own digital photos for reference purposes only. Additional information concerning photoduplication policies is available in the Digital Photography and Materials Use policies.

10. No materials will be paged during the last half hour of the working day. All items must be turned in to the desk at least fifteen minutes before closing (normally 4:45pm during the week and 11:45am on Saturday).

11. When exiting the RVR (except for trips to the bathrooms or reception area), patrons must return all materials to the circulation desk and retrieve their clearance slips. Slips initialed by the circulation attendant must be presented to the receptionist before leaving. All items taken out of the RVR are subject to examination.

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I have read and understood the "Materials Use Policy" and, if applicable, the "Reading and Viewing Room Regulations" of the Harry Ransom Center and agree to abide by their terms and conditions. I also understand that if I do not adhere to these policies, my privileges as a reader may be revoked.